Policies

The bookmobile is a branch of the Clearview Library District (the District) and operates under district policies, as well as those listed below. In addition to weekly scheduled stops, the bookmobile will participate in major community events whenever possible to promote the District and the resources, programs, services, and activities available for people of all ages. One-time visit requests are considered on an individual basis considering the below criteria.

Total Limit of 50 items per card.

3 Weeks: New and old kids books, old books, CDs, Audiobooks - with 2 renewals.

2 Weeks: New adult books, CDs, Audiobooks - with 2 renewals.
 
Magazines
2 week checkout with 2 renewals.

New Movies (All Formats)
Limit of 4 new for 1 week checkout with 2 renewals.

Old Movies (All Formats)
3 week checkout with 2 renewals.

The Clearview Library District will actively pursue co-location when such an opportunity is the most efficient and cost effective way to provide library service to a currently underserved area of the district. Co-location occurs when library service is provided from a space in a facility in which other entities also have their own designated space

The Collection Development Policy of the Clearview Library District is intended to guide staff and inform the public of the principles on which the district bases its collection development decisions.

Intellectual Freedom

The collection of the Clearview Library District is intended to serve the diverse needs and interests of the community and therefore contains a variety of materials representing a broad range of subjects and viewpoints. This is in keeping with the library’s mission to Cultivate Curiosity. Enlighten the Mind. Strengthen the Community.

The Board of Trustees believes that public comments, complaints, and concerns that provide constructive information should be addressed in an efficient and timely manner. Such information should be motivated by a sincere desire to improve the quality of the service or management of the district.

The Clearview Library District offers a full range of library services to all residents of the community, regardless of age, disability, race, creed, color, sex, sexual orientation, national origin, religion, ancestry, or economic status.

The Clearview Library Board does not sanction illegal use or duplication of copyrighted materials in any form. Library district employees shall neither duplicate nor use copyrighted materials in violation of the exclusive rights of the copyright holder. Furthermore, illegal copies of copyrighted materials shall not be made or used on library equipment.

The Clearview Library District is unable to accept donated library materials at this time with the exception of current best-selling titles with waiting lists and children’s books in excellent condition that can be used as give-aways for summer programming. 

The Clearview Library District is a service organization and will make every effort to maintain regular operating hours. The director or designee will decide if situations, such as hazardous weather, unsafe facility conditions, or other emergency conditions, may necessitate closing the library or cancelling bookmobile stops and will determine the duration of the closing. The Library Board of Trustees President will be notified of closings.

The Clearview Library District will provide library service in locations that are convenient and accessible to district residents, with an understanding that location is to be based on both current and future needs. Determination of the approach to providing said services will be based on:

Cash Management and Banking Policy

It is the policy of the Clearview Library District  to ensure safe and secure handling of funds through an efficient cash management program. 

Clearview Library District provides Interlibrary Loan (ILL) to patrons as a service to supplement its on-site collection with materials available from libraries within the state and surrounding states. In addition, the district seeks to share its collections with those we borrow from in a reciprocal manner.

1. As part of its mission, the Clearview Library District provides internet access and personal computing resources to registered borrowers. Individuals who do not meet eligibility requirements for a Clearview Library District library card (e.g., visitors from outside the state of Colorado) may present proper identification to receive a guest pass. Guest passes are also available to residents who may have forgotten their library card.

This policy addresses the methods, procedures, and practices which must be exercised to ensure effective and judicious fiscal and investment management of the District's funds. This Investment Policy shall apply to all funds and liquid assets held by the District.

As of March 1, 2019, we are unable to accept donated materials on behalf of the Clearview Library District Friends and Foundation due to insufficient storage space.

The meeting rooms at the Windsor-Severance Library are designed primarily for library-sponsored programs and meetings. When not reserved for these activities, they are available to the public for use. 

As recommended by the American Library Association, library meeting rooms are open to all organizations engaged in educational, cultural, intellectual, charitable, advocacy, civic, religious, or political activities. 

Library meeting rooms are also available to commercial for-profit organizations for meetings and workshops. 

Purpose

The purpose of this policy is to establish the authority and process for naming and renaming Clearview Library District (Library) buildings as well as interior and exterior spaces associated with the Library, and major programs and collections. Consistent with this policy the specific recognition given to donors may include named spaces, furnishings or fixtures within the Library, placement on a donor wall, and other items that commemorate a gift.

Photography, Videography, and Recording by Clearview Library District Visitors

Photography, video recording, and audio recording are allowed under the conditions listed below only to the extent that they do not interfere with the operations, programs, and activities of Clearview Library District libraries or the rights of patrons. Clearview Library District will limit or stop photography, videography, and recording on library properties or inside facilities when such restrictions serve library purposes and support the public’s safety or security.

Clearview Library District makes limited, designated space for community flyers, notices, posters, displays, and exhibits available to Clearview Library District nonprofit organizations, agencies, and individuals engaged in intellectual, charitable, civic, cultural, educational, or recreational activities in the library district. The purpose of the designated space is to promote current or seasonal information about events and initiatives sponsored by or benefiting these organizations, agencies, and individuals, which in turn serves to benefit the community.

Colorado State Law requires  the privacy of user records. The Clearview Library District Board will support and comply with this law, noted below.  

In addition, in light of the use of third-party services and providers that offer additional services and benefits to Clearview Library District patrons, the library shall publish information on its webpage outlining the privacy policies and agreements with those service providers to help patrons understand their rights and how their data is used by the library and these providers. 

Purchasing Policy

This policy sets forth the requirements and restrictions that govern purchases of goods and services for the Clearview Library District. The intent of this policy is to maximize the use of the district’s funds by employing prudent, time efficient, and professional acquisition and procurement practices to achieve the best possible value in meeting the district’s needs for goods and services. This policy is designed to provide sound safeguards, yet allow appropriate decision-making flexibility for purchasing staff to function effectively in the public’s interest.

Clearview Library District programs are planned with the District’s Mission and Vision in mind:

Mission: Cultivate Curiosity. Enlighten the Mind. Strengthen the Community.

Vision: We aspire to be a launching point for discovery — creating innovative and adaptive spaces where everyone can explore, imagine, create, and learn on the path of lifelong learning to improve ourselves and our communities.
While we work to meet the needs of the entire community, we focus our resources, opportunities, and experiences in three key areas:

The Clearview Library District is committed to providing quality service to all district residents. To ensure that service is provided in an effective and efficient manner, the Board of Trustees will establish and observe guidelines related to the provision of library service.

In order to enrich patrons’ library experience, the Clearview Library District provides space to display paintings, photographs, and other works of art in district facilities. The space is made available on an equitable basis to all local artists. Artwork is selected and curated by district staff or designee(s).

Artwork is selected using the following criteria:

In order to ensure a fair opportunity for public comment and to allow the Clearview Library District Board of Trustees to expedite its scheduled business, the following procedure for public comment is in effect.

We strive to be as open and transparent as possible, and will meet the requirements of state law regarding open records access.

The Clearview Library District staff utilizes social media networks by creating and maintaining accounts that officially represent the Library District. The purpose of these accounts are to promote the Library District’s mission, services, and programming, as well as to provide an avenue for interaction with library patrons.

Posts to the Clearview Library District social media sites will generally be reviewed and responded to during the regular business hours of Monday – Friday, 9:00 a.m. - 5:00 p.m.

Library buildings and grounds are limited public forums for free speech activities under the First Amendment to the Constitution of the United States. These activities include, but are not limited to, petitioning, leafleting, and campaign activities.

The Clearview Library District is committed to providing welcoming and safe spaces for teen patrons (ages 12 through 18) to engage in individual and group activities. Our teen spaces are dedicated areas designed and intended exclusively for teen patrons. Teens can socialize, attend programs, and use library resources in a welcoming and teen-friendly environment. 

The Clearview Library District serves all residents of the community and is very happy to provide an inviting, safe space where the children of our community are able to experience all that the district has to offer.